{"id":3382,"date":"2019-10-22T18:37:36","date_gmt":"2019-10-22T18:37:36","guid":{"rendered":"https:\/\/leoevents.com\/?page_id=3382"},"modified":"2023-01-24T22:21:37","modified_gmt":"2023-01-24T22:21:37","slug":"administrative-assistant","status":"publish","type":"page","link":"https:\/\/leoevents.com\/careers\/administrative-assistant\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<p style=\"text-align: center;\"><a href=\"mailto:talent@leoevents.com\"><span class=\"wysiwyg-button\"><strong>Apply Here<\/strong><\/span><\/a><\/p>\n<h6><\/h6>\n<h6>Company Summary:<\/h6>\n<p>LEO Events is an award-winning, full-service brand-experience agency. Since its founding in 2012,\u202fthe LEO Events\u202fteam has\u202fshowcased\u202ffresh and fearless creativity,\u202finventive\u202ftactics, and an exceptionally collaborative approach. LEO&#8217;s increasingly diverse staff of more than 70 full-time employees is distributed across the country and in four offices \u2013 Memphis, Nashville, and Chattanooga, Tennessee, and its newest outpost in Asheville, North Carolina. LEO&#8217;s\u202fwork is\u202fintentionally\u202fentrenched\u202fin the latest advancements, research, and data, ensuring\u202fthat\u202fall events \u2013 virtual,\u202flive, and hybrid\u202f\u2013 uphold a strong connection between brands and people. LEO&#8217;s clientele includes national and international brands such as Walmart, AutoZone, Sherwin-Williams, Nissan, and Hilton.<\/p>\n<p>LEO Events is proud to be an equal-opportunity employer. We don&#8217;t just accept diversity, equity, and inclusion; we celebrate, support, and commit to growing it \u2013 for ourselves, our clients, our partners, our industry, and our communities.<\/p>\n<p>&nbsp;<\/p>\n<h6>Position Summary:<\/h6>\n<p>The Administrative Assistant contributes to the company&#8217;s success by undertaking a variety of day-to-day office and clerical tasks. This position is dedicated to ensuring LEO Events&#8217; Memphis office operations run smoothly and supporting the company\u2019s philanthropic efforts through the Jay Uiberall Foundation. A successful Administrative Assistant will be organized and professional, and places value on excellent customer service and communication.<\/p>\n<p>This position must work from the Memphis LEO office 5 days\/week and is ineligible for full-time remote work. Office hours are 8:30am\u20135:00pm CT with a 30-minute lunch break. This position entails fully compensated, reduced office hours during bonus days.<\/p>\n<p>&nbsp;<\/p>\n<h6>Job Responsibilities:<\/h6>\n<ul>\n<li>Greetings\n<ul>\n<li>Answer all incoming calls, assist the caller, and distribute messages<\/li>\n<li>Welcome office guests, promptly offer a beverage, settle them comfortably in the appropriate area, and notify the appropriate LEO.<\/li>\n<li>Welcome and assist random office visitors (e.g., scheduled maintenance workers, lost tourists)<\/li>\n<li>Handle all shipping\/receiving and notify recipients promptly<\/li>\n<li>Sort the USPS mail daily for internal distribution open, and stamp invoices<\/li>\n<\/ul>\n<\/li>\n<li>Office maintenance\n<ul>\n<li>Ensure general cleanliness, supplies stocking, and de-clutter daily, including the receptionist desk, restrooms, breakrooms, and conference rooms<\/li>\n<li>Create, gather, and distribute weekly staff calendar<\/li>\n<li>Manage conference room calendars<\/li>\n<li>Create vCards as directed<\/li>\n<li>Stock and maintain inventory of all supplies as needed: office, grocery, bar, soft drinks, snacks, laundry, etc.<\/li>\n<li>Run the dishwasher and laundry as needed<\/li>\n<li>Take out trash bins for city and private trash collections<\/li>\n<li>Set outdoor cushions daily, as weather permits, and store at end of day<\/li>\n<li>Water plants weekly or as needed<\/li>\n<\/ul>\n<\/li>\n<li>Meetings and events\n<ul>\n<li>Manage Outlook invitations for the Huddle, ROAR, SJMM, and company holidays for new and departing employees, as directed<\/li>\n<li>Ensure conference rooms are set, stocked, dialled in appropriately, and clean<br \/>\nfor guest meetings as they occur<\/li>\n<li>for the weekly Huddle<\/li>\n<li>Prepare coffee each morning for employees and guest meetings<\/li>\n<li>Manage office-catered meals, happy hours, and cook-outs, and assist with special events hosted by LEO Events (order F&amp;B &amp; supplies), set, strike, clean up<\/li>\n<\/ul>\n<\/li>\n<li>Holidays and birthdays\n<ul>\n<li>Provide ample signage regarding hours and deliveries when office is closed. Address all missed deliveries within 24 hours of office reopening.<\/li>\n<li>Keep a running list of gifts that arrive, notify the LEO recipient, and write &amp; mail thank-yous for the gift<\/li>\n<li>Order and facilitate monthly birthday desserts for Memphis LEOs<\/li>\n<\/ul>\n<\/li>\n<li>Company car\n<ul>\n<li>Check-in\/out for employee use<\/li>\n<\/ul>\n<\/li>\n<li>Warehouse and storage maintenance \u2013 Partner with Administrative Coordinator to maintain organization in the warehouse<\/li>\n<li>Assist Senior Leadership and Perform Executive Assistant Tasks as requested\n<ul>\n<li>Coordinate travel arrangements, including airfare, hotel, car rental, itineraries, and crew letters<\/li>\n<li>Philanthropic initiatives and donations<\/li>\n<li>Fulfillment<\/li>\n<li>Database entries<\/li>\n<\/ul>\n<\/li>\n<li>Handle the duties of Board Assistant for the Jay Uiberall Foundation<\/li>\n<li>General\n<ul>\n<li>Review and respond to kickbacks<\/li>\n<li>Conserve others\u2019 time by aiding when needed<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h6>Qualifications:<\/h6>\n<ul>\n<li>3+ years of Customer Service experience<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h6>Competencies:<\/h6>\n<ul>\n<li>Effective organizational skills and strong attention to detail<\/li>\n<li>Ability to multitask while striving for excellence<\/li>\n<li>Demonstrate trustworthiness and responsibility<\/li>\n<li>Excellent verbal and written communication skills<\/li>\n<li>Display a positive attitude and promote a harmonious work environment<\/li>\n<li>Proficient in Microsoft Office Suite<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h6>Environmental Conditions and Physical Demands:<\/h6>\n<p>Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee will be required to do some standing and walking. Must be able to lift 25 pounds. Employee will be in a well-lighted, heated, and\/or air-conditioned indoor office setting with adequate ventilation.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p style=\"text-align: center;\"><a href=\"mailto:talent@leoevents.com\"><span class=\"wysiwyg-button\"><strong>Apply Here<\/strong><\/span><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Apply Here Company Summary: LEO Events is an award-winning, full-service brand-experience agency. Since its founding in 2012,\u202fthe LEO Events\u202fteam has\u202fshowcased\u202ffresh and fearless creativity,\u202finventive\u202ftactics, and an exceptionally collaborative approach. LEO&#8217;s increasingly diverse staff of more than 70 full-time employees is distributed across the country and in four offices \u2013 Memphis, Nashville, and Chattanooga, Tennessee, and its [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":33,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"class_list":["post-3382","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>LEO Events - Administrative Assistant<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/leoevents.com\/careers\/administrative-assistant\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"LEO Events - Administrative Assistant\" \/>\n<meta property=\"og:description\" content=\"Apply Here Company Summary: LEO Events is an award-winning, full-service brand-experience agency. 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